Stay productive while traveling, focus on your big goals, and maximize your time using the Pareto principle, Pomodoro technique and Two Minute Rule – make most out of the day.
Looking to travel but don’t want to fall behind on your work? Maybe you’re looking to start that book you’ve been always talking about or finish working on your business plan. We’ve got you covered with these work and travel tips.
1. The Pareto principle or the 80/20 rule
If you had to memorize one of these rules, this would be it. When you’re looking at a stack of things to do it might seem like a relief to clean your desk or organize those files that you keep on your desk. But taking those actions would result in exactly the opposite results you should be wanting.
Instead, leave that messy drawer alone, list out all of your actions, focus on the few items that will have the most impact towards your goals, and stay productive.
The #1 hack to achieve any goal is to break it down into its parts and focus on the big parts first. To do this, the Pareto Principle or 80/20 Principle is a great place to start. The rule is simple. It states that 20% of your input (time, resources, effort) accounts for 80% of the outcome (results, rewards, kicking your competition’s butt!).
- 20% of the actions you do will result in 80% of your happiness or success.
- 20% of customers are responsible for 80% of revenue.
So, imagine today is Monday morning and you know you want to go to a concert on Friday and you’ll need to take the day off since, heck… that’s why you’re traveling! You work remotely, stay productive, and work can be done at any time!
This is the classic trap all remote workers fall into. To get to that concert, it’s important to narrow down your to-do list to the BIG TARGETS that move the needle towards getting a big project done.
Avoid the busy work that ends up taking 80% of your time that sadly only results in 20% of the overall target. As we work on our goals, we should identify what potentially is the highest priority at the top of the list.
Key performance indicators (KPIs) are guideposts to help keep you focused on your end goal and can be used to measure your overall performance. For KPIs, you don’t have to make large leaps to achieve your goals, but little ones at a time will do.
A great trick when setting your KPI is to ask yourself, what can I do today to start on reaching my goal? Make sure your KPI is specific, measurable, attainable, relevant, and time-bound.
2. The Two Minute Rule – Crush goals faster
It is a common thing for us to put off small tasks that are easy to do and do the more challenging tasks first. A study of 2,000 Americans found that over six out of ten people are currently putting off basic administrative tasks, such as cleaning or going to the bank, because they “just don’t have time.”
By the end of the week or day, you have a ton of extra work to do. This idea of the Two Minute Rule originally comes from the book, “Getting Things Done” by David Allen.
An important thing to note is not to be confused with filling your schedule with little tasks which would contradict the Pareto Principle. Instead, the Two Minute Rule is aiming to get your list of small to-do lists done as fast as possible without procrastination so you can move onto the more important items in your day and stay productive.
You don’t necessarily have to do those things that only take 2 minutes, but if you do the quick, simple tasks and get them out of the way, imagine all of the things you can accomplish, and you won’t have to worry about them when time is running out.
This is a great technique to do as well if you want to start getting into the habit of doing something. Spend at least two minutes every day doing it. This is to train yourself to be consistent. Just two minutes is a short amount of time to get the routine in to your schedule.
3. Pomodoro Technique – Time Management
This is a time management method where you can divide your work load in four 25 minute chunks with 5 minutes in between for breaks. The importance of this method is the essence of urgency to stay productive in a small period of time rather than maximizing the whole day to work in.
Moreover, having small-time breaks can help you relax and relieve the feeling of working continuously. As you work while traveling, it is important to take breaks in between your hectic schedule, since relaxing is also your priority as well as being productive.
After a 25 minute work session in front of the computer, it’s perfect when you get a little time to enjoy your hot coffee in front of the overlooking mountain. Isn’t it fulfilling? Being
productive and at the same time relaxing as you remote work?
4. Eisenhower’s Principle – “Importance, Not Urgency”
While Pomodoro technique is all about time management, Eisenhower’s principle is all about importance and not urgency. Sometimes it is hard to determine what to prioritize when everything seems important. Do you get to the end of the day and feel you’ve met your most urgent deadlines but haven’t accomplished anything that’s fundamentally significant? You are not alone.
To recognize what to do first to get more done, use the Eisenhower Principle. Determine
what is important and what is urgent. Important activities have an outcome and
achieve your goals. Urgent activities demand immediate attention, and there are
consequences if you fail to do them as soon as possible.
- You must prioritize the most important and most urgent tasks because they will give you the most favorable outcome.
- Make a plan or schedule for when you will do the important but not urgent tasks.
- Delegate the urgent and not important tasks.
- Get rid of those tasks that are not important and not urgent. Productive people cut off 50% of their to-do list.
5. Stay Organized
Having messy surroundings can be very distracting. Take a couple of minutes each day to get rid of unnecessary piles of paper on your desk, set your meetings for the rest of your week, and clean up that desktop on your computer!
Having a cluttered desktop on your computer is like having a cluttered mind. Each file is a to-do reminder, or a file reminding you of a project long ago that can probably be deleted or at least filed in a folder. Out of sight, out of mind – the goal here is to have only the necessity insight.
Organize your email by creating folders and having it to where the email you receive will go to its respective folder. Leaving your computer’s desktop screen cluttered will add to your stress and will distract you from what you are supposed to do.
Making a reasonably flexible time frame and organizing work and personal space can help you maintain focus to obtain progress and achieve goals on time. Those who write their goals in concrete terms are 50 percent more likely to feel positive that they will attain their goals and 32 percent more likely to feel in control of their lives.
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6. Make the most of Your Travel Commute
Whether you’re flying, driving or walking, there are always ways to utilize your travel commute times and stay productive! Waiting at the airport for your flight is a practical time for some to-do list also.
‘Out of your control’ temporary interruptions are also useful on one hand, such as delayed flight, bad weather conditions or traffic. These setbacks can affect your schedule and can make you feel anxious. You can’t control such things, however, you can take advantage and make the most of your travel commute.
Delayed flight? Grab your laptop and finish those reports you need to submit next week. Bad weather conditions? Stay at your accommodation and start that series on your must-watch list.
Stuck on the road in traffic? Grab that book you brought and read while waiting. We can’t prevent temporary and unexpected setbacks on our travels but we can turn things around and make these setbacks useful in being able to stay productive.
You can maximize your travel commute by writing your next book chapter, or by reading your department’s monthly report, or just simply anything that can occupy your time.
7. Unplug Distractions
According to eMarketer, an average US adult spends an average of 3 hours 54 minutes a day on mobile devices.
Distractions are everywhere, especially while working remotely. To avoid spending your valuable time on your gadgets, keep only the apps that are useful and essential in your day to day life.
You can also schedule unplugging from social medias to get more done. Focus on one screen and keep your phone out of your sight, however, inform your family and friends that you will be unplugging and need a digital detox.
8. Self Care
Physical and mental health is essential. We need to be healthy to be able to do good work and stay productive. According to a survey conducted by Everyday Health, 1/3 of people visit a doctor about stress-related problems, and 57% of them admit that they are paralyzed by stress.
Self-care is an activity that we must do deliberately to make sure our mental, physical, and emotional health is all taken care of. Having good self-care is the key to improved mood and reduced anxiety. You will have a better relationship with yourself and with others. It is something that refuels us, resulting in a stress-free mind, ready to take on the struggles of every day.
To have good self-care, you must actively plan to do so. You must also keep a conscious mind. According to the Centers for Disease Control and Prevention (CDC), of the adults in the United States, 35.2 percent are getting less than 7 hours of sleep each night. In a study published in The Journal of the American Osteopathic Association, researchers found that working out in a group lowers stress by 26 percent and significantly improves the quality of life.
Getting enough sleep, exercise, and doing relaxing activities will help lower stress, promoting productivity and self-care. Go out on the adventure you’ve always wanted to do, travel the world and work as you do so.
Get more done with Hustle Pads
Hustle Pads is tailored for medium to long-term stays, ranging from 7 days to months, which makes it easy for you to focus on your job and projects and still have time to relax in awe-inspiring adventures. Each Hustle Pad is equipped with high-speed internet and an effective working space so you can work at ease and set out on adventures whenever you want. It’s all up to you!
Also, while booking you can choose Pads with desks within the bedrooms if needed! Just apply the 8 things you need to stay productive, get more done and travel to your most desired places with Hustle Pads.
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These products have been reviewed by our editorial team or other users. By using our links it helps to support our Hustle Pads Travel Magazine and we may earn commission.